When planning a function, one of the primary considerations should be the chair and table requirements of your guests. Your chair hire and table hire needs will be based on the type of event or party that you are hosting. Importantly, will your guests be seated, standing, or a combination of both?  Purchasing chairs and tables can be an expensive and inconvenient exercise, so consider using a party hire or event hire company for your table and chair requirements to save money and storage space.

Seated Events

table hire brisbane

 

 

 

 

 

 

 

 

 

 

 

 

Dinner parties, weddings, corporate meals, training workshops, and many more will have your guests spending a large share of the time in their seat, and at their tables. Coming up with a floor plan will help you decide what type of tables to hire, as well as the number of chairs for each of these tables.

 

Rectangular Tables

table hire rectangle

Standard rectangular hire tables will usually measure either around 1.8 metres (6 feet) or 2.4 metres (8 feet) in length, and around 80cm wide. Almost all tables are around 70cm to 75cm high – a standard height for dining/working. Rectangular tables are the most efficient shape for seating more people. Rows of tables can utilise a room’s space far greater than round tables. However, this configuration can detract from socialising as it separates line of sight between guests and can limit discussion somewhat.

The number of chairs that can be seated at each table will naturally depend on the width of the chairs being used, but as a decent guide, you should allow around 60cm for each guest. This means that for a 1.8m table, three guests can be seated down each side, and four guests down each side for a 2.4m table.  Seating guests at the end of each table is also an option, but keep in mind that you will slightly detract from the available space at each end for those guests sitting on the sides.

 

Round Tables

table hire brisbane round tablesThere are many sizes when it comes to round tables, though typically they increase in 30cm (1 foot) increments, from 90cm up to 180cm.  Round tables are typically used for weddings, and formal occasions.  Due to all guests facing the centre of the table, it’s far easier for guests seated at the table to communicate with each other, improving the social aspect of the event.

Deciding on how to space guests can get a little trickier with round tables.  Firstly, there isn’t a linear measurement to use as a guide (such as 60cm on rectangular tables) due to the curve of the table.  Secondly, the spatial requirements of each guest may differ due to the event (how many courses are there, and what cutlery/crockery will they need), of which the effect is amplified on round tables as opposed to rectangular.  Below is a tabulated guide as to how many chairs you may seat around each sized table.  Keep in mind that the width of the chairs, and how much space you estimate each guest will need, will play a large role in working out seating plans.  If possible, try and set up a table and see what spacings work best, prior to hiring anything.

 

Acacia Ridge100
Albany Creek50
Albion40
Alderley50
Alexandra Hills100
Algester100
Annerley75
Anstead100
Arana Hills60
Archerfield95
Ascot40
Ashgrove60
Aspley40
Auchenflower65
Augustine Heights150
Bald Hills50
Balmoral50
Banyo40
Bardon65
Barellan Point140
Beachmere120
Bellbird Park150
Bellbowrie100
Belmont70
Berrinba140
Bethania150
Birkdale100
Boondall40
Boronia Heights150
Bowen Hills50
Bracken Ridge40
Bray Park60
Brendale50
Bridgeman Downs40
Brighton50
Brisbane City70
Brookfield90
Browns Plains140
Bulimba50
Bundamba150
Bunya70
Burbank100
Burpengary90
Burpengary East90
Caboolture110
Caboolture South105
Calamvale105
Camira150
Camp Hill60
Camp Mountain80
Cannon Hill55
Capalaba100
Carina60
Carina Heights65
Carindale70
Carole Park120
Carseldine40
Cashmere75
Chandler90
Chapel Hill80
Chelmer80
Chermside40
Chermside West40
Chuwar150
Clayfield40
Clear Mountain75
Cleveland110
Clontarf65
Closeburn90
Collingwood Park150
Coopers Plains90
Coorparoo70
Corinda90
Cornubia150
Crestmead150
Daisy Hill140
Dakabin80
Darra110
Dayboro110
Deagon40
Deception Bay90
Dinmore150
Doolandella105
Draper70
Drewvale140
Durack100
Dutton Park70
Eagle Farm40
East Brisbane65
Eatons Hill60
Ebbw Vale150
Eight Mile Plains100
Ellen Grove120
Enoggera55
Everton Hills50
Everton Park50
Fairfield75
Ferny Grove70
Ferny Hills70
Fig Tree Pocket85
Fitzgibbon40
Forest Lake125
Forestdale140
Fortitude Valley60
Gailes120
Gaythorne50
Geebung40
Goodna140
Gordon Park40
Graceville80
Graceville East80
Grange40
Greenslopes75
Griffin80
Gumdale80
Hamilton40
Hawthorne50
Heathwood80
Hemmant50
Hendra40
Heritage Park150
Herston50
Highgate Hill70
Highvale120
Hillcrest150
Holland Park80
Holland Park West80
Inala100
Indooroopilly80
Jamboree Heights110
Jindalee105
Joyner75
Kallangur70
Kangaroo Point60
Karalee140
Karana Downs140
Karawatha105
Kedron40
Kelvin Grove50
Kenmore90
Kenmore Hills90
Keperra60
Kholo150
King Scrub150
Kingston150
Kuraby100
Kurwongbah85
Larapinta140
Lawnton60
Logan Central120
Loganlea150
Lota90
Lutwyche40
Lytton80
Macgregor90
Mango Hill70
Manly80
Manly West80
Mansfield80
Margate70
Margate Beach70
Marsden150
Mcdowall40
Meadowbrook150
Middle Park110
Milton55
Mitchelton50
Moggill120
Moorooka85
Morayfield150
Morningside50
Mount Cotton150
Mount Crosby140
Mount Glorious140
Mount Gravatt85
Mount Gravatt East80
Mount Nebo120
Mount Ommaney105
Mount Samson150
Murarrie50
Murrumba Downs60
Narangba80
Nathan90
New Chum150
New Farm50
Newmarket50
Newport90
Newstead50
Norman Park55
North Lakes70
North Tivoli150
Northgate40
Nudgee40
Nudgee Beach40
Nundah40
Ormiston110
Oxley95
Paddington55
Pallara105
Park Ridge150
Parkinson120
Petrie70
Pinjarra Hills100
Pinkenba40
Port Of Brisbane80
Priestdale105
Pullenvale100
Ransome90
Red Hill55
Redbank140
Redbank Plains150
Redcliffe75
Redland Bay150
Regents Park150
Richlands100
Riverhills110
Riverview150
Robertson90
Rochedale100
Rochedale South100
Rocklea90
Rothwell75
Runcorn100
Rush Creek120
Salisbury90
Samford90
Samford Valley90
Samford Village90
Samsonvale100
Sandgate40
Scarborough90
Seven Hills55
Seventeen Mile Rocks105
Shailer Park150
Sheldon105
Sherwood85
Shorncliffe40
Sinnamon Park105
Slacks Creek120
South Brisbane65
Spring Hill50
Spring Hill50
Springfield150
Springfield150
Springfield Lakes150
Springwood105
St Lucia70
Stafford40
Stafford Heights40
Strathpine55
Stretton105
Sumner110
Sunnybank95
Sunnybank Hills100
Taigum40
Tanah Merah150
Taringa75
Tarragindi80
Teneriffe50
Tennyson80
The Gap70
Thorneside95
Thornlands120
Tingalpa60
Toombul40
Toowong70
Underwood100
Upper Brookfield100
Upper Caboolture105
Upper Kedron75
Upper Mount Gravatt90
Victoria Point150
Virginia40
Wacol115
Wakerley80
Warner60
Waterford West150
Wavell Heights40
Wavell Heights North40
Wellington Point100
West End70
Westlake105
Whiteside80
Wights Mountain120
Willawong100
Wilston40
Windsor40
Wishart90
Woodridge120
Woody Point65
Woolloongabba70
Wooloowin40
Wynnum80
Wynnum North80
Wynnum West80
Yeerongpilly80
Yeronga80
Yugar90
Zillmere40

 

Chairs

The type of chair that you hire or purchase for your function will depend on your budget, and the type of event.

 

Plastic Stackable Chairs

plastic chair hire brisbaneIf hiring these from a reputable party hire company, then you can expect these chairs to be of commercial quality and support most people’s body weight easily.  Beware of purchasing cheap plastic chairs from large retail chains or discount stores for a reduced price, as these chairs are usually thinner plastic and can become very brittle if left outdoors.  Plastic stacking chairs are very popular for hire, and are great to keep costs low while seating a larger number of people.  The ability to stack the chairs also makes for easy transportation.

Formal Chairs

padded chair hireFor occasions such as weddings, graduations, formal dinners, or corporate events, the plastic stacking chair might not cut it.  Formal chairs usually have a heavier, sturdier frame, and have padded seats.  Hiring these chairs can save you a lot of money, but you may need to opt for the hire company to deliver, as they are bulky and don’t stack as well for transport. Many hire companies may insist on delivery, to ensure that their stock isn’t damaged in transit.

 

Folding chairs

americana chair hireExcellent for transport and storage, folding chairs are a great step up from plastic chairs.  Americana chairs have become a popular option for weddings, product launches, high teas, and other functions that require a more sophisticated feel.  These are typically made of a hard wearing plastic or timber.  Steel or metal frame folding chairs are typically used by schools, businesses, and community groups due to their minimal storage requirements.

 

Chair Covers

chair cover hireFor formal occasions, chair covers can dress-up an otherwise plain or unattractive chair.  When buying or hiring chair covers, be sure to ask what the dimensions of the chair covers are, or what type of chair they were designed to fit.  With the exception of some spandex chair covers, there is rarely a one-size-fits-all chair cover.  Ask a prospective hire company if you can borrow one cover to see if it fits the style chair that you intend on using.  Sashes are also frequently used with chair covers and come in a range of colours and fabrics (such as satin or organza).

 

Standing Events

cocktail party hire

 

 

 

 

 

 

 

 

 

 

 

 

 

Many functions aren’t intended to seat guests at tables, such as home parties, cocktail events, and corporate networking functions.  If you’re trying to encourage an atmosphere conducive to socialising, then you want your guests mingling and interacting.  If you provide seating, then there’s a tendency for guests to sit and stay in place for the duration of the function!  You’ve worked hard on this guest list, and the last thing that you want are clusters of acquaintances keeping to themselves.

 

Dry Bar Tables

dry bar table hire brisbaneWhether your guests realise it or not, dry bar tables will encourage interaction.  They also have a strong tendency to attract people, so strategically place them where you want your guests to gather.  There are no specific rules as to how many bar tables are suitable as it will depend on your space and number of guests, however as a very rough guide, one table for every 3 metre by 3 metre area will work well.

 

Dry bar tables are usually a popular hire item and can come in a few different styles though are all typically around 1.2 metres tall, intended for resting glasses and drinks on whilst socialising.  Stainless steel, composite laminate, or glossy timber are the usual choices for the table top material.  Bar tables can also come with a second tier, allowing for extra storage of glasses or personal items like handbags.  For more formal occasions, table linen or full length spandex covers can be added to dress the tables nicely.  Candles also work nicely as a centrepiece on each table (though don’t let wax make contact with the cover, or the hire company will be cranky).

 

Bar Stools

bar stool hire

If you’d like to offer some light seating for a ‘standing’ function, bar stools are complimentary for dry bar tables due to their height.  When looking at which stools to hire or purchase, consider the following points:

  • padded seat
  • backrest
  • footrest

Each feature will improve comfort, but finding a stool that includes all three may be challenging, though most stools will have at least one.  Remember – you don’t want your guests to get too comfortable sitting down anyway! Ideally two to four stools around each round dry bar table will be sufficient.

 

Some Seating, Some Standing

Many functions, events, or parties will feature a combination of bar tables, as well as tables and chairs for seating.  Not everyone can physically stand for the duration of an event or party, so make sure that you are catering for these people also.  To maintain the social aspect, scattering smaller round tables (90cm or 120cm) with 4 or 5 chairs around each will offer a nice option for those wanting to sit and socialise.

 

Spacing Between Tables and Chairs

table spacing with chairs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

When mapping out your layout, make sure that you leave a sufficient gap between the tables and surrounding chairs, so that your guests can move freely around your event space.  As a general rule, leaving 2 metres between each table edge (when chairs are back to back) should give you ample space for people to push their chairs out from their tables, and still allow room to walk between.

Table  Linen

linen hire brisbane

 

 

 

 

 

 

 

 

 

 

 

 

 

Linen is always a classy option  to cover your tables.  When hiring tables from a party or event hire company, you can reasonably expect that the tabletops will exhibit some wear and tear from repetitive use, transport and handling.  When selecting a table cloth, make sure that you are accounting for how much of the cloth you want to hang over each edge.  As a general rule, 30cm to 40cm is a good length for your table linen to hang from the edge of the table, if dining at the table.  This will allow your knees to sit comfortably underneath the table.  Full length table cloths can be uncomfortable and interfere with your usual seating position, and are typically used for display tables (for food, makeshift bars, gifts/registry table, retail display) where the legs of the table aren’t exposed, and/or the space underneath can be utilised for storage out of sight.

If hiring linen, be sure to check with the hire company if they require you to launder it before returning (most will not).  Also keep in mind that most companies will hire two types of fabric – cotton or polyester, with the former presenting as a nicer, heavier cloth that can be starched.  The latter can not, and is slightly lighter overall.

 

Table feet

When hiring tables (or chairs), also consider the surface that these items will be placed on.  If they are being used on polished floor boards or glossy tiles, then you may want to consider purchasing some felt circles/squares to prevent possible scratching.  Most hire tables will have rubber feet, but sometimes these can drift astray during constant transport and handling.

 

Tables and chairs are a staple in the successful accommodation of guests during any function, regardless of size or purpose.  By taking some time to review many of the aforementioned considerations, and developing an organised and robust floor plan, you’ll be well on your way to organising a successful event!